Need Help?
Call 459-2354
Fax 429-0146
service@receiving.ucsc.edu

Receiving Services
H Barn
1156 High Street
Santa Cruz CA 95064

© UC Santa Cruz

Surplus Services

All sales of surplus University owned property must be administered by Receiving Services. Receiving Services offers:

• Pick-up of surplus items
• Determining the resale value of surplus items
• Advertising items for sale to campus units and the general public
• Distributing the proceeds of the sale back to campus unit of origin when applicable
• Disposal of non-saleable items
• Disposal of e-waste items

How to Surplus Excess Property

Is the Property Yours to Surplus?

For inventorial equipment, if the equipment has a "Property of US Government" tag, it may not be disposed of as surplus. If you don't see a property tag or are unsure who has title, please contact eq.administration@ucsc.edu, or (831) 459-2355.

Is Your Property Saleable?

Property is considered not saleable if it is obselete, if it needs to be repaired or if it is not functional. Surplus Services can pick-up and dispose of these items either through e-waste, recycling or landfill services.

If your property is saleable, please fill out a UCSC Surplus Request Form and email it to service@receiving.ucsc.edu, along with your request for Surplus Pickup.

For Inventorial Property

Please Complete an Equipment Inventory Modification Request-EIMR: MSExcel or pdf.

• If the property is saleable, check the "OTHER" box in the Transactions section and write in "Recycle".
• If the property isn't saleable, check Box 23: "Destroy/cannibalize" in the Transactions section.
• Have the EIMR signed by an authorizing person in the department.
• Send the completed form to:
  
  Equipment Administration
  1156 High Street
  Santa Cruz, CA
  95064
  
  Phone: 831-459-2355
  Fax: 831-459-3747
  
  
• Email the Equipment Administration confirmed form to service@receiving.ucsc.edu, along with your request for Surplus Pickup.

If You are Surplusing a Vehicle

Please:

• Include on your UCSC Surplus Request Form the vehicle's UCSC Property Number and the Mileage at the time of release to Surplus.
• Please bring the vehicle to Receiving Services at Barn H.
• Please leave the vehicle's keys, along with your completed UCSC Surplus Request Form with Receiving Services.

Be sure to remove any personal items or debris from the vehicle prior to releasing to Surplus.

E-Waste Disposal

Surplus Operations is the UCSC Campus designated outlet for the disposal of consumer electronic devices, including CRTs, etc.

Examples of Consumer Electronic Devices (CEDs) to be Handled by Surplus Operations

Computers, Monitors, Scanners, Printers, Keyboards, Mice, Battery backups, Cables, Circuit Boards,Microwaves, Lamps, Clocks, Flashlights, Calculators, Phones, Coffee Makers, Typewriters, etc.

Exceptions

• Thermostats (mercury switches) See Environmental Health & Safety (EH&S), April Casper 459-3086 or Email Hazwaste@ucsc.edu with any questions concerning Hazardous Waste Handling and Disposal.
• Refrigerators and freezers that are or have been used in laboratory settings must be cleared of contaminants through EH&S before disposal. Contact Hazwaste@ucsc.edu. After EH&S approves the removal, Moving Services can be contracted to remove and dispose of these items properly.
  Please contact service@receiving.ucsc.edu (459-2354) for information about charges that will apply.

Request a Pick-Up

Once you are ready to surplus your property, please email service@receiving.ucsc.edu to request a pick-up. Please include in your email the following information:

• Contact Person
• Phone Number
• Email
• Quantity and description of items to be picked-up
• Requested pick-up date and time
• Location of property.
• FOAPAL to be charged

Please attach your UCSC Surplus Request Forms and Equipment Inventory Modification Request Forms if applicable.

Surplus Services Recharge Rates

Recharge rates for the pickup of surplus items are as follows:

• Minimum charge - 1/2 hour
• Minimum landfill charge - 1 hour (Note: Landfill charge is for labor only; refuse charges are levied separately by the Santa Cruz City Landfill and included in your billing.)
• Larger jobs - Supplemental labor will be provided. Rates will vary, depending upon the source (i.e., Spherion, etc.)

Surplus Proceeds

In many cases the net proceeds from the sale of university property are returned to the department releasing the property, minus the cost of handling and transportation which is retained by Surplus Operations.

Surplus Store

Visit our Surplus Store to see what we're selling right now!

Property is offered for sale "as is; where is; first come, first served," and subject to sales tax, with no warranty or guarantee as to condition. The buyer is responsible for determining the condition of property prior to purchase.

Restrictions: Who Can Purchase Surplus Property?

• No one employed in a material management department (Receiving Services, Procurement and Business Contracts, or Equipment Administration) or a near relative of that employee, may purchase any surplus items.
• No one employed in a department originating excess material, or a near relative of such employee, may buy any excess material originating in that department directly from the University.
• The principal driver of a University-owned motor vehicle, or a near relative of such employee, may not buy such motor vehicle directly from the University.

Near relative is defined as husband, wife, mother, father, daughter, son, sister, brother, and step-relatives and in-laws in the same relationships.