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How to Dispose of Obsolete or Broken Inventorial Equipment

Summary: If UCSC has title to a piece of equipment in your department that has no known utility, due to technological development, wear and tear, or damage, you may dispose of it by following the process described on this page.

For more information see Surplus Operations Overview.

What to do:
How to do it:
1
Determine who has title to the equipment.
  • Check the property tags on the equipment. If you see a "Property of US Government" tag consult with Equipment Administration before disposing of the equipment. Contact eq.administration@ucsc.edu at (831) 459-2355.
  • If you see only the UCSC property tag, go to Step 2.
2
Determine whether the equipment is saleable.
3 Notify Equipment Administration of obsolete inventorial equipment.
  • Complete an Equipment Inventory Modification Request-EIMR: MSExcel or pdf .
    • Fill in department name, custody code, preparer's name, phone, and date sections of the EIMR.
    • Check Box 23: "Destroy/cannibalize" in the Transactions section.
    • Complete the Equipment Identification section.
    • Have the EIMR signed by the authorized person in the department, typically the prinicipal investigator who has custody of the equipment.
  • Send the EIMR to Equipment Administration, 1156 High Street, Santa Cruz CA 95064 Phone: 831-459-2355, Fax: 831-459-3747.
  • You must receive a confirming copy of the EIMR before you physically dispose of the equipment.
4 Request removal of obsolete inventorial equipment. Contact service@receiving.ucsc.edu to arrange for pickup.
What Equipment Administration does:
How to do it:
1 Approve the disposal of the equipment.
  • Check the title and age of obsolete equipment before approving removal.
  • Sign EIMR and send to requesting department.
  • Record disposal of equipment in inventorial equipment database.

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Last revised: October 16, 2008 (am